An Executive Virtual Assistant's perspective on Executive Virtual Assistance
I am an accountant by profession, holding a bachelor's degree in accounting. When I graduated about three years ago during the height of the pandemic, I was unable to work in a traditional office setting. As an accounting graduate, one is typically expected to work in public accounting, private companies, or government roles. Additionally, obtaining a CPA license is often a requirement.
The pandemic forced me to work from home, which turned out to be a blessing in disguise. I secured a position at an accounting firm in Singapore, but it wasn't the long term vision I had for my career. Inspired by the virtual assistant lifestyle online, I saw an opportunity to leverage my skills and achieve a better balance between my professional and personal life. I focused on learning how to become a VA, specializing in bookkeeping, a field closely related to my accounting background.
After a year of working as a bookkeeper for international clients, I took a leap of faith and transitioned to full-time freelancing. Leaving the accounting firm was a big decision, but I knew it could lead to a more fulfilling career. My next client was a digital marketing agency that initially posted for a bookkeeper on OnlineJobs.ph, but they were actually seeking a virtual assistant. My logical thinking skills, honed through accounting, were a perfect fit. I served both the founders, learning the agency's internal operations. My role gradually expanded to include bookkeeping, Facebook media buying, managing another VA, overseeing operations, handling project management for clients, and acting as a personal assistant to the executives. This is how I became a Virtual Executive Assistant.
I then became part of HostAi as a bookkeeper and later transitioned to the role of a virtual executive assistant. I’m incredibly grateful to be a part of this team. Never knew I could learn so much just beyond the numbers.
In today's fast-paced business world, busy executives or business owners need all the help they can get to balance their professional and personal lives. That's where virtual executive assistants (EAs) come in. As a remote Executive Assistant, I've had the privilege of supporting senior executives, managing complex projects, and streamlining business operations. My journey from accountant to virtual executive assistant has been both challenging and rewarding, and I'm excited to share insights into this dynamic role.
In this blog, we'll explore the world of EAs and what they can do for you. We'll cover topics like:
By the end of this blog, you'll have a clear understanding of what an EA can do for your business and where to find the best talent to meet your specific needs.
A Virtual Executive Assistant (EA) is a remote professional who provides essential administrative support to busy executives. Instead of working in the same office, EAs work from their own homes or offices. They help executives with many important tasks, so executives can focus on more important work.
EAs offer a wide range of virtual assistant services. They can schedule meetings, book travel, manage expenses, and help with projects. They are also skilled at communicating, researching, and preparing presentations. EAs are like having a personal assistant who is always available to help.
EAs are skilled at organizing things. They can keep track of many tasks at once and make sure everything is done on time. Finding the right EA talent can be a game-changer for busy executives who need someone to help them manage their work.
Virtual Executive Assistant Services are becoming increasingly popular among senior executives seeking efficient and reliable administrative support. While both general virtual assistants (GVAs) and virtual executive assistants (EAs) offer administrative assistant services, their roles and responsibilities differ significantly.
General Virtual Assistant (GVA) Services
GVAs primarily handle routine administrative tasks, such as data entry, email management, social media posting, and basic research. They are well-suited for individuals or small businesses requiring foundational support.
Virtual Executive Assistant (EA) Services
Executive assistant services go beyond routine tasks. EAs are entrusted with more complex and strategic responsibilities, including project management, executive calendar management, travel arrangements, and confidential matters. They often act as trusted advisors, anticipating the needs of their senior executives. A virtual executive assistant service from a skilled EA can be invaluable to busy executives.
Remote executive assistant service offers the flexibility of working from anywhere, making them a convenient option for many professionals. When choosing between a GVA and an EA, it's essential to consider the complexity of your tasks, the level of confidentiality required, and your budget.
If you need help with routine administrative tasks, a GVA might be sufficient. However, if you require strategic support, high-level project management, and a trusted advisor, an EA is the better choice.
By understanding the differences between general virtual assistant service and virtual executive assistant service, you can make an informed decision about which type of support is best suited for your needs.
Hiring an executive virtual assistant (EA) can offer numerous benefits to busy professionals and businesses. Here are some key advantages:
In essence, hiring an executive virtual assistant can be a game-changer for busy professionals seeking to increase productivity, reduce costs, streamline operations and improve their work-life balance. By leveraging the skills and expertise of an VA, you can achieve your goals and drive your business forward.
The cost of a virtual executive assistant (EA) can vary significantly depending on several factors, including:
Direct Hire:
Agency:
Alternative Models:
US-Based EAs:
Offshore EAs:
General Cost Range:
It's important to note that these are general estimates, and actual costs can vary widely. To get a more accurate quote, it's recommended to request proposals from multiple EAs or agencies and compare their pricing and services. Additionally, consider the long-term value that an EA can bring to your business, as investing in a high-quality professional can pay off in increased productivity and efficiency.
When searching for the ideal virtual executive assistant (EA), consider these reputable sources:
When evaluating potential EAs, consider the following factors:
By carefully considering these factors and exploring various sources, you can find the best virtual executive assistant to support your business and enhance your productivity.
General:
General Virtual Assistants (GVAs) handle basic tasks, while Virtual Executive Assistants (EAs) tackle more complex and strategic responsibilities.
EAs can significantly improve your productivity and efficiency by freeing you up from administrative tasks and help you achieve a better work-life balance.
Offshore EAs are typically cheaper than US-based EAs, but they may need more training or communication support.
Finding the Right Virtual Executive Assistant:
Consider virtual assistant agencies, freelance platforms, networks, professional sites, and referrals.
Experience and skills relevant to your industry and needs, availability that aligns with your schedule (including time zone considerations), communication style that matches yours, and strong references or testimonials.
Pricing and Costs:
The cost can vary depending on location, experience, scope of work, and pricing model (direct hire, agency, or alternative platforms). Expect US-based EAs to charge $25-$50 per hour or more, while offshore rates can be $10-$20 per hour or less.
Direct hire offers lower costs but requires more effort in finding and managing the EA. Agencies offer wider talent pools and streamlined hiring but with higher fees. Alternative platforms like freelance websites can be cost-effective but require more research on the EA's qualifications.
Additional Considerations:
While EAs are typically skilled professionals, some training might be necessary to familiarize them with your specific business processes or software.
Clear communication guidelines, regular check-ins, and using project management tools can help ensure smooth communication with your EA.
I hope this FAQ section addresses some of the key questions you might have about virtual executive assistants!
The world of business is fast-paced and demanding. Busy executives like yourself need a reliable partner to manage your workload and free you to focus on more important tasks. Virtual Executive Assistants (EAs) offer a powerful solution, providing a range of administrative, operational, and even personal support services.
By investing in a skilled and reliable virtual executive assistant, you can experience an increase in productivity, cost-effectiveness, and overall business success. Imagine the possibilities when you're no longer bogged down by administrative tasks – a virtual EA can be the key to unlocking your full potential and propelling your business to new heights.